Journal of Science and Engineering Papers (JoSEP)

Comprehensive Author Guidelines & Submission Standards

1. Overview & Scope

2. Resources & Downloads

• 📄 Article Template File (MS Word / LaTeX): Available via the JoSEP portal.
• 📚 EndNote / Reference Style File: Download JoSEP .ens style file.

3. Manuscript Categories & Specifications

4. Ethical Compliance & Mandatory Declarations

4.1 Authorship & CRediT Taxonomy

• ICMJE Criteria: Authors must meet all four ICMJE criteria: (1) Substantial contributions to conception/design/data acquisition/analysis; (2) Drafting or critical revision; (3) Final approval of the version to be published; and (4) Agreement to be accountable for all aspects of the work.
• ORCID iD: The corresponding author must provide their ORCID iD during submission. All co-authors are strongly encouraged to link their ORCIDs.
• CRediT Statement: Authors must explicitly define individual contributions in the manuscript (e.g., Conceptualization: A.B.; Methodology: C.D.; Formal Analysis: A.B., E.F.; Writing – Original Draft: C.D.).

4.2 Generative AI & AI-Assisted Technologies Policy

• No AI Authorship: Generative AI tools (e.g., ChatGPT, Claude, LLMs) do not qualify for authorship and cannot be listed as an author or co-author.
• Mandatory Disclosure: If AI tools were utilized for language refinement, formatting, or code generation, authors must state this in an AI Disclosure Statement within the Methods or Acknowledgments section (specifying tool name, version, and scope of use).
• Data Integrity: AI must never be used to fabricate, alter, or manipulate raw research data, figures, or scientific images.

4.3 Human & Animal Ethics Compliance

• Human Subjects: Manuscripts involving human participants, data, or tissue must confirm institutional review board (IRB) or ethics committee approval (including approval number) and explicit informed consent from all participants. Studies must adhere to the Declaration of Helsinki.
• Animal Welfare: Research involving animals must state adherence to national/international welfare standards (e.g., ARRIVE guidelines) and include the approval number of the institutional animal care and use committee.

4.4 Safety Hazards & Dual Use

4.5 Data & Code Availability Statement (DAS)

5. Manuscript Structure & Formatting

5.1 Main Text Components

1. Title: Specific, informative, and concise (≤ 25 words). Avoid non-standard acronyms. Must indicate the core methodology, material, or system studied.
2. Authors & Affiliations: Full names of all authors, institutional affiliations, physical addresses, and country. Identify the corresponding author with an asterisk (*) and provide an active institutional email address.
3. Abstract: 120–250 words summarize the research context, main objective, methodology, key quantitative results, and conclusions. Avoid citations and undefined abbreviations.
4. Keywords: 4 to 6 relevant keywords for indexing purposes.
5. Introduction: State the research background, problem statement, literature gap, and explicit objectives. Clearly highlight the novelty over existing literature.
6. Methods / Experimental Section: Provide detailed procedures to enable exact replication by other researchers. Cite established protocols; describe novel methods or major modifications in detail.
7. Results & Discussion: Present findings clearly using text, tables, and figures. Interpret results, analyze significance, compare with published studies, and discuss limitations.
8. Conclusions: Summarize primary scientific/engineering conclusions, practical implications, and potential future research directions.
9. Declarations Section (Mandatory):
   
   
   • Ethical Approval & Consent
   • Data & Code Availability Statement
   • Competing Interests Statement (If none: "The authors declare no competing interests.")
   • Funding Information (Include grant numbers and funding agency names)
   • Author Contributions (CRediT)
   • Acknowledgments

6. References & Citation Style

Reference Formatting Rules

• Journal names should be abbreviated according to the Chemical Abstracts Service Source Index (CASSI) or ISO standards.
• Include DOIs for all references where available.
• Complete author lists, article titles, publication year, volume, and inclusive page numbers are required.

Reference Examples

• Journal Article:
  
  
  Gupta, V. K., Kumar, R., Nayak, A., Saleh, T. A., and Barakat, M. A. (2013). Adsorptive removal of dyes from aqueous solution onto carbon nanotubes: A review. Advances in Colloid and Interface Science, 193: 24–34. https://doi.org/10.1016/j.cis.2013.03.003
• Journal Article with DOI (In Press / Online First):
  
  
  Pratt, D. A., and van der Donk, W. A. (2004). Theoretical investigations into the intermediacy of chlorinated vinylcobalamins in the reductive dehalogenation of chlorinated ethylenes. Journal of the American Chemical Society, DOI: 10.1021/ja047915o.
• Book:
  
  
  Bard, A. J., and Faulkner, L. R. (2001). Electrochemical Methods: Fundamentals and Applications, 2nd ed., John Wiley & Sons: New York.
• Book Chapter:
  
  
  Francesconi, K. A., and Kuehnelt, D. (2002). Determination of arsenic species in environmental samples. In Environmental Chemistry of Arsenic; Frankenberger, W. T., Jr., Ed.; Marcel Dekker: New York, pp. 51–94.

7. Figures, Tables, and Graphics

• Resolution: Minimum 300 dpi for halftones/photos, 600–1200 dpi for line art, graphs, and chemical structures.
• Formats: TIFF, EPS, high-resolution PDF, or PNG.
• Sizing:
  
  
  • Single-Column Figures: Max width 3.33 inches (8.5 cm / 240 pt).
  • Double-Column Figures: Max width 7.0 inches (17.8 cm / 504 pt).
• Formatting: Labels and text inside figures must be legible (8–10 pt font). Captions must be self-explanatory and placed below figures in the manuscript text.
• Permissions: Authors are responsible for obtaining written copyright permission for any previously published tables, figures, or schemes reused in the manuscript.

8. Cover Letter & Reviewer Nominations

1. Manuscript Title and full contact details of the corresponding author.
2. Statement of scientific novelty and justification for publication in JoSEP.
3. Confirmation that the manuscript is original, not currently under consideration elsewhere, and approved by all co-authors.
4. Disclosure of any preprints or prior publication of related data.
5. Reviewer Nominations: Names, institutional affiliations, official email addresses, and areas of expertise for at least 4 to 6 qualified external reviewers.
   
   
   • Reviewers must not be affiliated with the authors' current institutions.
   • Suggestions should reflect geographical diversity (preferably across different continents).
   • Authors may request the exclusion of up to 2 specific non-preferred reviewers for documented conflicts of interest.

9. Submission, Peer Review, & Open Access Policies

9.1 Submission Portal

9.2 Peer Review Framework

1. Initial Screening: Plagiarism check (Crossref iThenticate) and scope verification by the Editorial Board.
2. Peer Review: Assignment to external domain expert reviewers for evaluation of scientific validity, methodology, and ethical compliance.
3. Editorial Decision: Accept, Minor Revision, Major Revision, or Reject.

9.3 Copyright, Licensing, & Self-Archiving

• Licensing: Published articles are distributed under the Creative Commons Attribution 4.0 International (CC BY 4.0) license (or CC BY-SA 4.0 where specified).
• Copyright: Authors retain full copyright of their work without restriction.
• Self-Archiving (Green OA): Authors may archive preprints, accepted manuscripts, and publisher PDFs in institutional or subject repositories (e.g., arXiv, Zenodo) at any time without an embargo period.

9.4 Article Processing Charges (APC)

10. Contact & Editorial Office